Administrative Coordinator

İşin təsviri

Administrative Coordinator

Job Description

• Urgent and non-urgent visas, e-visa, Schengen
• Registration of expats for all clients
• LOI
• LOI report
• Receivables
• Account management
• Financial/Expense Report
• Contract Log
• Invoices – issuing invoices and acts, chase ups, coordinating with D/C report from accounting
• Creation and maintaining of incoming invoices (scan and send to accounting)
• Write and distribute e-mail, correspondence memos, letters, faxes and forms
• Book travel arrangements ( hotel reservations, e-tickets, insurance and etc.)
• Coordinating the insurance process ( for PL Team and clients)
• Develop and maintain a filling system
• Managing Office Supplies, ordering Business Cards, creating Promo material
• Managing a part of Office’s Cash, collecting receipts from expenses
• Maintain up-to-date employees vacation records
• Answer and direct phone calls
• Provide general support to visitors (greet and assist visitors to the office)
• Organize and schedule appointments
• Office supplies (food, beverage and flowers)
• Coordinate repairs to office equipment

Requirements:

• Proven working experience 3-4 years in administrative positions
• Punctuality
• Fluent in Azeri, Russian and English
• Knowledge of general office administration.
• Proficient in MS Office
• Knowledge of corporate behaviour.
• Fluent in business writing and conducting formal correspondences.
• Demonstrate telephone etiquette and conduct effective conversation over the business phone.
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills

Interested candidates are requested to submit their CV to [email protected]

Please indicate the name of the position “Administrative Coordinator” you are applying for in the subject line of the email.
Only short list of candidates will be contacted.

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