Document Control Specialist

İşin təsviri

Location: BEGOC
Department: Store Development
Reports to:  Head of Store Development
Position: Document Control Specialist
 
Job Title: Document Control Specialist

Summary and Purpose of Role:

The Document Control Specialist will be working in a fast-paced, interdisciplinary team that will demand exceptional support, thoroughness and attention to detail, excellent verbal and written communication skills, strong execution and organizational skills, and the ability to work independently and in teams. Responsible for providing support in the control and maintenance of all controlled documents and the documentation archives. Maintain master copies of documents and assist in storing documents by scanning and other methods for archiving materials. The incumbent actively supports and complies with all corporate policies and procedures.

Areas of Responsibility Include:

Job Role Responsibilities: 

 Provide support in the management of all controlled documents, including: revising,
 Creating, formatting, uploading, maintenance and changes of documents, templates, forms, logs, etc.
 Review and critique document changes made in accordance with document and
change control SOPs and other SOPs as may be applicable for adherence to the Quality System.
 Secure and control document m
 aster files, redlines and obsolete files to maintain Traceability and prevent misuse. Retain master copies of documentation. Ensure Current revisions are available at points of use. Provide guidance to document Initiators in document formatting according to the templates.
 Manage timeliness of document approval.
 Manage Quality department training records. Send training notifications.
 Train personnel in the documentation process in accordance with quality-related policies and procedures.
 Communicate effectively and professionally with both internal and external Customers.

Position Qualification

Knowledge

 Technical skills in project controls and 4 to 6 years’ experience in construction engineering
 Bachelor degree or equivalent.
 A highly motivated individual with entrepreneurial approach.
 Possess an extremely friendly, enthusiastic and outgoing personality, with ability to openly communicate and work with all types of individuals and personalities.
 Ability to develop right working process

Required Skill

 Associates degree in business or related field
 2+ years of experience in document control, quality records management
 Excellent Verbal and Written Communication, (Azerbaijani, English and Russian) including spelling, grammar, and editing skills
 Strong Interpersonal Skills
 Strong Computer Software Skills (Word, Excel)

Ideal Candidate Skills:

 Identify and Resolve Problems in a Timely Fashion
 Exhibit Sound Judgment
 Prioritize and Use Time Efficiently
 Manage Competing Demands
 Work Independently or in Teams

Attributes

 Good team player
 Highly self-motivated
 Calm, professional attitude and approach work
 Able and willing to advice and support colleagues at all levels.
 Reliable and trustworthy, with the ability to work  unsupervised

NOTES

Please, send your CV/Resume to [email protected] with "Document Control Specialist” subject.

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