Logistician 1

İşin təsviri

EMPLOYMENT OPPORTUNITY

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the International Red Cross and Red Crescent Movement.

The ICRC Delegation in Azerbaijan is seeking candidates for the position of:

Logistician 1

Purpose:

Logistician 1 provides technical and operational support in the areas of purchasing, warehousing, stock management, import-export activities, reporting and statistics and fleet management in accordance with the ICRC’s logistics standards and local legislation

Main responsibilities:

• Manage and ensure proper filing for some of the following supply-chain activities depending on the size of the operation:
• Supply-chain management and planning (manages and follows up on requests, provides customer desk service and carries out related reporting).
• Carries out purchasing and participation in purchase planning (purchase orders, request orders, supplier files, etc.).
• Warehouse management.
• Implementation and follow-up for financial and administrative procedures.
• Fleet management.
• Import-export activities.
• Trains ICRC staff in logistics procedures.
• Stock management
• Order Management and supply chain
• Quotations
• Analyse of offers / Suppliers selection

SPECIFIC ACTIVITIES

Import and Export (IMPEX)

 Responsible for  ensuring that all imported, exported and in-transit goods are moved according to sound practices
 Obtains exemptions, import and export licenses or permits from relevant national authorities for goods that ICRC imports and exports
 Responsible for customs clearance of all imported and exported goods and vehicles according to local customs rules
 Gives priority clearance for emergency goods (Assistance items)
 Responsible for following up, filling and archiving all import-export related documents
 Verifies import-export related invoices (from customs, port and airport, cargo terminals) and submits them to supervisors and Finance Department
 Reports problems and irregularities in import-export activities, reports security issues
 Works with logistics country manager to handle import-export related claims
 Takes part in selecting external logistic services providers (freight forwarders, customs agents, transporters) when required
 Ensures that all latest customs regulations and communicated and applied. Provides advice to ICRC staff on customs rules and regulations when requested

Reports and Statistics

 Ensures that electronic reports, forms and purchase orders (PO) files are properly collected from sites
 Consolidates, verifies and forwards electronic reports, purchase orders files to the unit and ensures that logistics forms are filed at the delegation for further auditing.
 Checks that supply-chain transactions are recorded daily in Field Supply System (FSS) application and consistent with ICRC”s level of activity
 Checks theoretical stock levels against physical stock, organizes year-end inventory-taking and performs regular counts and spot checks.
 Initiates and submits claim reports for approval: ensures that insurance claims are created where required
 Provides reports and queries to the hierarchy
 Responsible for receiving, preparation and dispatch of closed purchase order files from BAK and BAR sites for reporting to GVA LOG DATABI Services on monthly basis

Suppliers

 Updates and maintains supplier list and supplier files for main supplies, and checks the market for potential new suppliers
 Ensures ICRC General conditions on purchasing are understood and signed by suppliers for important procurement cases
 Ensures that new suppliers fill in ICRC supplier registration form and a new supplier is registered, validated in FSS
 Negotiates with suppliers, terms and conditions on purchasing
 Informs bidders about the results of tender
 On request, conducts local market surveys and analysis for prices and quality benchmarking and prepares reports

Purchase of Goods

 Ensures that best prices for quality are obtained free of tax
 Issues PO (Purchase Order) and/or Contracts for all Assistance items purchased where necessary
 Submits PO/Contract for signature to the concerned parties and the supplier
 Ensures that directly handled PO case files contain all relevant paper documents and  FSS database updated accordingly upon closure of PO case
 Prepares closed Assistance related PO files for reporting and auditing for GVA LOG DATABI services

Logistics, Finance and Administration

 Handles petty cash purchases through working advances (WA)
 Ensures accurate, timely and regular settlement of WA as required by Finance and Administration Department
 Updates regularly on case-by case basis the  Internal Requisition Register  and prepares copies of petty cash purchase related documents for filling
 Checks and verifies invoices from  suppliers, provides all supporting documents and submits these documents to the relevant signatories from Finance and Administration for approval and payment
 Settles quality claims before validating suppliers invoices
 Carries out all administrative tasks for and on behalf of Logistics Department
 Translates logistics related documents, ENG-AZE-ENG

Minimum required knowledge skills & experience:

• University Degree and certification in relevant (preferably) area.
• 3 to 5 years of total work experience in same area.
• Fluency in written English and Azerbaijani is required, any other language locally spoken is an asset
• Good computer skills are required (certification or equivalent work experience)

This is a full-time position based in BAKU Delegation.

HOW TO APPLY:

If you consider to have all the necessary qualifications and the ability to take over the designed tasks, please send your CV in English, your motivation letter in English and copies of diplomas/certificates to the e-mail [email protected] with subject line indicating “Logistician 1 ”.

Deadline for submission of applications: 05.12.2018.

Please note that only short listed candidates will be contacted. Please do only send copies of employment and education certificates. The copies will not be sent back.

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