Procurement Coordinator

İşin təsviri

Procurement Coordinator

Requirements:

Education and/or Experience: University degree, preferably in Economy or Mechanical Engineering, with minimum six months' related experience and/or training; or equivalent combination of education and experience.

Product Knowledge: Oil & Gas industry experience would be an advantage

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Movex, Maximo, Ariba, MS Office (Word and Excel), Internet.

Key Responsibilities:

• Examine and analyze departmental purchase requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on amount, timeliness required, existing open contracts, and/or competitive bidding in accordance with established guidelines.
• Identify and select vendor to procure requisitioned Goods, meeting criteria such as price, quantity, quality and delivery date and places orders. Work in Movex.
• Study quality of products; determine vendors from whom purchases could be made for each particular job; place purchase orders to local & overseas suppliers; negotiate and renew contracts; investigate complaints and secure adjustments; follow up on deliveries.
• Responsible for price negotiations and cost savings/budget objectives.
• Coordinate purchase orders for signatures by the Supply Chain/General Manager/Requestor/Initiator/QA Deptt. and other officers, issue and distribute Purchase Orders
• Monitor supplier’s compliance to required delivery completion requirement.
• Participate in Morning Accountability Meetings, report daily progress and action
• Keep all RFQ files, Purchase Order files, contract files, Contract review, etc. in good order and in proper files to meet all Department and Audit requirements
• Assist in setting up vendor meetings and negotiations
• Active involvement in supplier improvement for not acceptable supplier on the local level
• Ensure the quality of purchased components in collaboration with the Quality Assurance Deptt. and Requestor/Initiator
• Keep the PO (local & overseas) files updated
• During progress of orders, track amendment matters, negotiate and resolve where required. Issue PO amendment and distribute
• Monitor order progress, track outstanding orders, follow up on orders, resolve supplier issues and obtain executed orders or cancel orders as appropriate
• Responsible for all supplier related administrative issues
• Coordination with Operations & other Departments for information and updates
• Involvement and support in all procurement activities for facility (Issue Purchase Orders, Monthly reporting etc.)
• Maintain an effective liaison with vendors, management, staff, and co-workers
• Ensure timely submission of Supplier Invoices to Accounts Deptt. and daily update of Invoice Handover Register
• Control and liaison issues related with Accounts deptt. as per Manager’s instructions
• Review supplier’s Quotations commercially for prices, breakups, options; delivery dates and prepares comprehensive Evaluation (cost comparison) Sheet
• Analyze/compare cost and evaluates the quality and suitability of supplies, materials
• Ensure goods are delivered using the correct mode of transportation on time based on Requestor’s (Operation, Maintenance Department etc.) request.
• Assist in other order entry (MOVEX & Excel reports) process activities including data maintenance, metric reporting & analysis. Assist Finance and Purchasing departments in scheduled reporting.
• Identify operational improvement areas through the discovery of gaps or new opportunities, responding to changing business requirements
• Introduce new suppliers to the company and discuss with them on business terms and conditions.
• Interview and correspond with suppliers, keeps informed of new products, market conditions and trends.
• Maintain AVL updated
• Responsible for proper and timely handling of all Gauge import & export.
• Responsible for liaison between various Departments within the company and between Company & Customs Broker and Customs authorities.
• Supervises & arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule.
• Supervises & expedites all purchase orders with local and overseas vendors.
• Reviews expediting schedules on all Supplier Purchase Orders. Supervises, obtains and forwards information to procurement Buyers, planning and sales teams.
• Responsible for all customs functions and compliance with governmental agencies.
• Supervises & coordinates all imports and exports.
• Reviews freight rates: air, courier, and land.
• Liaises with custom brokers for updated reporting procedures and valuations.
• Ensures compliance with local country customs and excise legislation by ensuring all import and export shipments are accompanied by the correct paperwork for exporting and importing.
• Supervises tracking of material deliveries, collection and storing of all shipping documents.
Ensures all required documentation is received, recorded and retained in a timely and cost effective manner.
• Works with other Procurement Team members to ensure proper and timely invoices are received from Suppliers and customs broker, ensuring that all necessary back-up documents that must accompany Supplier and customs broker invoices are received recorded and retained in a timely and cost effective manner.
• Supervises and ensures that all Invoices from Customs Broker are handed over to Accounts Department in a timely manner and copies retained for Procurement Department’s records.
• Ensure strict compliance with Weir Group’s business practices to maintain highest level of integrity and ethical behavior in executing any commercial transaction.
• Develop and manage relationships with internal customers and suppliers.
• Manage the suppliers' performance.
• Provide reports on procurement activity and commitment as & when required by Supply Chain Manager.
• Carry out any other duties as required by Supply Chain Manager
• Working strictly as per Purchasing Procedure
• This role description shall not exclude tasks necessary or incidental to the Employees’ position that may be assigned by the Company from time to time

E-mail: [email protected]

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